I manage to-do lists. But more fanatically than to-do lists, I manage my calendar very, very closely. Getting double-booked for important customer mtgs is never a fun situation to sort out with demanding sales people and even more demanding customers. My wife and I are extremely vigilant with our work calendars.
For our personal shared time, she and I have developed a shared calendar methodology that is working really well so far. When we want to schedule time with our friends, we can check our shared calendar, and if the time is free, we simply book the event. She knows I am at happy hour with Cornelius on Thursday and if she doesn’t say anything all week, then I know she’s okay with it. No need to text, call, email, or IM the spouse to see if she has already booked the time for us. If she wants to do something and her friend is tentative so far, she can go ahead and block off the time as a courtesy, so I can be thinking about where I want to eat pizza for dinner by myself on Tuesday night if her friend confirms. If we are together and we’re talking about doing something over a particular weekend, then I’ll take a quick look at our calendar and know immediately that we’re both free.
As much as I love having task lists, even though I have been trying for years, I cannot manage both a calendar and a separate program for tasks too. It’s just the way it is.
So I create 'zero time' calendar items. For me, they are the perfect way to keep something on my calendar to take action on, think about (like Valentine’s Day), or to snow plow to the next day. A zero time calendar item is simply an item that starts at 1pm and ends at 1pm for example. It’s super easy to create on my iPhone. And I leave all the the other options blank.
My calendar ends up looking a bit manic as you can see by the second column which is the present day. But being so much of a ‘if i don’t see it, then it doesn’t exist’ kind of person, I have to have it on my calendar. If I put zero time items in my work day, then I know it is something that MUST be taken care of during the work day. Like 'call mechanic' to figure out what is broken with my really old jalopy today. For other fleeting thoughts during the day like ‘buy hair gel’ I put that during the evening hours. One quick glance at my calendar after dinner, and I pop on amazon and buy my hair gel. Delete task aka calendar item. Done. They are not always zero time items. If it’s a bit more important, then I block off 30min. If it’s really important, then I block off an hour or more and clear away all my zero time items.
I can’t use a separate task list. And my system is working so well, I don’t want a separate task list.
But remember how I need to see the task, and figure out:
1. take action
2. think about it ('valentine’s day is coming up, so get creative!')
3. snow plow
Well if it’s a non-urgent to-do item, I need it to be snow plowed to the next day.
WHAT I NEED IS AN OPTIONAL CHECKBOX FOR ROLLOVER.
An option to AUTOMATICALLY MOVE my calendar item to the next day if by 2am the item is still sitting in the present day.
Right now the only painful inefficiency with my system is that I have to manually pull items over to the next day.
So this is my plea to Apple and Google and Microsoft, and every other maker of calendar software in the freakin’ universe.
PLEASE BUILD A FEATURE TO ROLLOVER CALENDAR ITEMS WITH AN OPTIONAL CHECKBOX.
THANK YOU VERY MUCH if you made it this far.
Now that I’m done writing this blog, I have to go buy some hair gel.
p.s. if you’re trying to figure out what is on my calendar…
last night i blocked off time for us to go see a movie.
yes. i snow plow a lot.
this Sunday i blocked off the Seahawks vs. Green Bay game.
this Sunday arry blocked off time to get a couples massage - but she had her event first. So we'll miss at least the first quarter.
My name is Dae Yu.